Absence management
Absence management software: every kind of absence in one place
Paid and unpaid leave, sick leave, time off in lieu and remote work are requested, approved and reported in one system.
What is absence management?
Absence management is how an organisation records, approves and reports every absence from work: who is away, why, for how long and who covers for them. Annual leave is only part of it. Sick leave, time off in lieu, training and the days people work away from the office belong to it too.
- 1
Every absence type with its own rules
Create as many types as you need and decide how each one behaves.
- Whether it is deducted from paid or unpaid leave, and whether it has a yearly limit.
- Which types can be requested for part of a day.
- Which types let the employee attach a document, such as a sick note. Only HR sees the attachments.
- Sick leave can be requested for a past period.
- 2
See absences before they become a problem
The calendar shows who is away and who covers for them, and the rules keep the team staffed.
- A substitute can be required, optional or picked from a preset list.
- The system warns you if the substitute is already covering for someone else in the same period.
- You can require that at least one of the two stays at work.
- Block periods when leave cannot be requested.
- 3
Absence data instead of a hunch
The reports show where and when absences build up.
- Absences other than paid annual leave, for the current and previous year.
- Sick leave by month.
- The Bradford factor for every employee.
- Used and unused leave by year, with Excel export.
Frequently asked questions
All questions →What is the difference between leave management and absence management?
Leave management covers planned time off: paid and unpaid leave. Absence management also includes everything else, such as sick leave, time off in lieu and training. TIMEOFF.GURU covers both in one calendar with the same reports.
What is the Bradford factor?
The Bradford factor is a score based on how often and for how long an employee is absent. Frequent short absences score higher than one long absence, because they disrupt the team more. In TIMEOFF.GURU it is a ready-made report.
Can employees attach a sick note to a request?
Yes, if the administrator has allowed it for that leave type. Only the HR role sees the attachments.
Does the system track working from home as well?
Yes. Employees record where they work from, and the location report shows how many people are at each location on a given date. See Work locations.
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