We could start with an alternative question:
There is no problem at all. You can keep on working like that as long as you are comfortable. But you should always keep in mind at least the following disadvantages of this way of working:
Processing requests on paper can take more time compared to electronic processing, as each request must be manually moved, read, and last but not least - transferred into the payroll system.
Leave requests on paper can contain errors or be filled with incomplete or inaccurate data. This can lead to errors in determining leave dates, accumulated leave days, and others. Paper leave requests can be lost or overlooked during processing.
Paper leave requests can be difficult to track and control. This can complicate the leave management process, lead to errors, or cause employee dissatisfaction.
Employees may find it difficult to fill out paper leave requests, especially if they have to fill out various forms and documents, or if they have to go to the HR department or their supervisor to submit the request.
Paper leave requests can easily lead to exceeding the number of entitled leave days. This is due to untimely processing of requests. That causes outdated information at the HR and/pr Payroll team.
Electronic leave management process typically uses a specialized system or module within a larger human resource management system. The system should at least allow employees to request leave electronically by entering the dates and type of desired leave and sending them for approval according to a predefined process. After approval, the system automatically updates the data for the remaining entitled leave days and sends notifications to the applicant.
The electronic leave management system is a digital platform (different from MS Excel), which collects, processes, and stores information about employee leave. This includes information about available leave days, taken leave, remaining days until the end of the working year, and other data related to leave. By using the electronic system, organizations can collect, process, and analyze this information more quickly and efficiently than through manual processing of leave requests.
Electronic leave management systems are most often accessible via a web browser but can also be accessed through a specialized desktop application or via a mobile phone. These systems should be available for all employees, allowing them to send leave requests from anywhere they have internet access, without the need for additional documents or forms. Once the leave request is sent, it can be quickly processed according to a predefined process.
Here are some of the benefits of using an electronic leave management system:
An electronic system allows employees to send leave requests faster and more easily, without the need to fill out forms or sign documents. Once the request is sent, it is quickly processed by the HR department or directly by the employee's supervisor, who approves or rejects the leave request.
The electronic leave management system helps avoid human errors and misunderstandings that can occur during the manual processing. This contributes to greater accuracy and avoiding errors in leave dates or other data.
The electronic leave management system allows employees to have a better view of their available leave days and remaining days until the end of the year. This leads to greater transparency in leave management and helps employees plan their leave more effectively.
The electronic leave management system allows employees to send leave requests from anywhere they have internet access, without the need for additional documents or forms. This leads to greater convenience for employees, who can send leave requests even when they are out of the office.
The electronic leave management system allows centralized storage of information about all employees' leave. This makes administering leave much easier and more efficient for the HR department, which can track leave days and generate reports based on various criteria.
The electronic system automates the process of processing leave requests and reduces the time for processing and approving requests. This frees up time and resources for the HR department, which can be directed towards other more important tasks.
Here are some of the main benefits of using an electronic leave management system:
In essence, electronic leave management is a reliable and convenient solution for companies that want to manage their employees' leave more effectively and improve productivity and efficiency in their organizations.
If you wish to do something good both for the organization and for the people, to simplify the leave of absence request process, to minimize the expenses, and to better coordinate your teams, then TIMEOFF.GURU is created exactly for that reason.
Show the solution to your colleagues and see for yourself how convenient and easy everything becomes with TIMEOFF.GURU. With just a few clicks, you have a request, approval, report, and a view of the overall absence calendar. Without unnecessary bureaucracy, without piles of paper, without hours of processing.