Leave management as a service

Leave management as a service is a relatively new concept, which involves outsourcing the process management to an external company. The scope of the service includes a range of activities, such as:

  • Creation and maintenance of a leave policy;
  • Processing of leave applications;
  • Monitoring deadlines for submitting leave applications and many others.

One of the main benefits of using such service is that it can provide more efficient and effective leave management process. The employees will be assisted in the leave submittion process, as the external company takes on this task and responsibility. The external company also provides fast and efficient processing of leave applications. This can reduce the time that human resources and payroll spend on the trivial tasks of processing the leave applications. Then they can have the opportunity to focus on other more significant tasks.

An external company can also offer professional expertise and additional resources to help the company create a more effective and well-structured leave policy that meets the needs of employees and complies with the local legislation.

However, it is important to keep in mind that using a leave management service can be expensive and may not be suitable for all companies. Before deciding to use such service, the company should explore different options and assess what best meets its needs.

What should be considered when choosing a company that provides leave management services?

One of the main aspects when choosing a vendor for the leave management process is related to information security and personal data protection. When the company provides information about its employees to the external organization, it is important to ensure that this information is well protected and cannot be accessed without authorization. The external company must have systems for the protection and storage of personal data and comply with GDPR and other legal requirements.

In addition, it is important to consider that leave management process can vary depending on the specific needs of the company. Therefore, the external company should offer a customized service that meets the individual needs of the company. This may include creating individual rules for using leave, processing applications in different languages, or other personalized services.

When an organization chooses an external company for managing the leave process, it is important to ensure that this company has sufficient experience in this area. This may include checking references, talking to current clients, and reviewing the results of previous implementation projects.

Key criteria for choosing a company that provides leave management services

When choosing a company that provides leave management services, there are several important aspects to consider:

Level of customization

The external company should be able to adapt and configure its solution to meet the needs of your company. This may include creating individual settings for using leave or even the possibility of developing specific functionality on request. At TIMEOFF.GURU, the level of application personalization is extremely high, reflecting our desire to offer the most flexible and convenient service to our clients.

Security and data protection

When the company provides information about its employees to an external organization, it is important to ensure that this information is well protected and cannot be accessed by unauthorized persons. In addition to secure data management systems and protection at all levels, the external company should be able to demonstrate compliance with the highest data protection standards. The level of services and data protection at TIMEOFF.GURU is guaranteed by the following standards:

  • ISO 27001:2013 - For the highest level of information security
  • ISO 20000-1:2011 - For IT services management
  • ISO 9001:2015 - For quality management

Experience and expertise

One of the first things to check is whether the vendor has sufficient experience and expertise in the field of leave management. You should thoroughly research the company's experience and specialized expertise in leave management and ensure that they understand the legislation and best practices for leave management. As of early 2023, TIMEOFF.GURU has processed over half a million leaves, and the company is a proven partner for more than 1000 organizations with over 50,000 users.

References and recommendations

It is important to check the references and recommendations from previous clients to ensure that the service provided by the company is of high quality and reliable. TIMEOFF.GURU is the best service for managing absences precisely because of its clients, who stand with their names behind our services.

Price of the service

The price of the service is also an important aspect to consider. The external company should provide a clear and understandable pricing structure for its services and ensure that the price is reasonable and corresponds to the quality of the service provided. With a pricing policy based on a user fee per month, TIMEOFF.GURU offers its clients the ability to easily calculate the value of the service for each user in the company and to easily calculate overhead costs for employees.

In conclusion, outsourcing the leave management to an external company could be very useful and effective for any organization. However, to ensure the best possible service, it is important to carefully explore different options and choose the company with the most experience and expertise in this area.

If you wish to do something good both for the organization and for the people, to simplify the leave of absence request process, to minimize the expenses, and to better coordinate your teams, then TIMEOFF.GURU is created exactly for that reason.

Show the solution to your colleagues and see for yourself how convenient and easy everything becomes with TIMEOFF.GURU. With just a few clicks, you have a request, approval, report, and a view of the overall absence calendar. Without unnecessary bureaucracy, without piles of paper, without hours of processing.